Exporting 1-to-1 Data
Overview
Learn Amp allows you to export 1-to-1 data for reporting, analysis, or record-keeping purposes. You can export question set responses including individual answers from both reviewees and reviewers.
Each row of the export is one person's submission, so the reviewee and the reviewer appear as separate rows rather than side by side on a single row. Where a question set collects answers from both parties, an answers_about column names the person the answers are about, which is what lets you group each pair together.
Quick Start Guide
Exporting Question Set Responses
Navigate to My Development → 1-to-1s in the sidebar. Admins can also reach this from Manage → Development → 1-to-1s.
Open the Manage dropdown and select the questions tab. This tab is named after your 1-to-1s, so on a default site it reads 1-to-1 questions. You can also go straight there by adding
/question_setsto your Learn Amp site address.Find the question set you want to export and open its report
Download the individual responses from the report page
Open the CSV once it is ready
The platform does not use the words "question set" as a navigation label. If you are looking for a tab called Question Sets, it is the questions tab described in step 2.
What's Included in the Export
The CSV export includes one row per submission, with the following columns:
Data Field | Description |
|---|---|
submitted_at | When the response was submitted |
answers_about | Who the answers are about. Included when a respondent answers about someone else, which covers reviewer responses in a 1-to-1 |
first_name, last_name, email | The person who submitted this row |
manager_name | That person's manager |
primary_team, secondary_teams | That person's teams |
Custom fields | One column for each custom field configured on your company |
One column per question | Poll questions emit one column per choice |
Q n) Notes | Notes recorded against each question |
Export Options
Filtering Options
Filter | Description |
|---|---|
Date range | Export data from a specific period |
Cycle | Filter to a specific 1-to-1 cycle |
Team | Filter by team or department |
Status | All, completed, or pending |
File Format
Exports are generated as CSV (Comma-Separated Values) files, which can be opened in:
Microsoft Excel
Google Sheets
Any spreadsheet application
Data analysis tools
Pre-requisites
To export 1-to-1 data:
1-to-1s must be enabled for your company
You must have appropriate role permissions
The question set must have associated responses
Where admin visibility of 1-to-1 content is switched off in Company Settings, answer content is not available to admins
Role Requirements
Action | Permitted Roles |
|---|---|
See the questions tab | Owner, Admin, or HR with the assessment override |
View and export a question set report | Owner, Admin, HR, or a manager where your company allows manager survey reports |
Export all 1-to-1 data | HR, Admin, Owner |
Use Cases
Compliance Reporting
Export completion data to demonstrate that required check-ins have occurred.
Performance Analysis
Analyse responses over time to identify trends in team sentiment or engagement.
External Systems
Import data into HR systems, business intelligence tools, or data warehouses.
Auditing
Maintain records of 1-to-1 conversations for audit or legal purposes.
FAQs
Q: Can I export data for archived 1-to-1s?
Yes—archived data is preserved and can be exported.
Q: Can I get the reviewee's and the reviewer's answers on the same row?
No. Each row is a single person's submission. Use the answers_about column to group a reviewee and reviewer pair together in your spreadsheet.
Q: What if the export is large?
For large exports, the file is prepared in the background and you'll receive a notification when it's ready to download.
Q: Can reviewees export their own data?
Individual users can see their own 1-to-1 history but cannot export data. Exports are restricted to authorised roles.
Q: Is private note content included?
Private notes are not included in exports as they are intended to remain private.
Troubleshooting
Issue | Solution |
|---|---|
Can't find the questions tab | The tab is named after your 1-to-1s and sits under the Manage dropdown. Seeing it requires Owner, Admin, or HR with the assessment override |
Can't find export option | Verify you have permission (HR, Admin, or Owner role, or manager survey report access) |
Export file is empty | Check your filters—date range or team selection may be too restrictive |
Export taking too long | Large exports are processed in the background—check notifications |
Missing data in export | Ensure the 1-to-1s you expect are within the selected filters |