Event Interest Registration

Overview

Event Interest Registration allows learners to express their interest in an event before any sessions are scheduled. This is particularly useful for gauging demand before committing to dates and venues, or for events where the schedule depends on participant availability.

When you create an Unscheduled Event, learners can register their interest rather than enrolling. Once you're ready to schedule sessions, you'll have a ready-made list of interested learners to invite.

Functionality Breakdown

How Interest Registration Works

1. Administrator creates an Unscheduled Event – No sessions, just the event details

2. Learners register interest – They click "I'm Interested" on the event page

3. Interest list builds – Administrators can view and manage all interested users

4. Sessions get scheduled – When ready, sessions are added to the event

5. Interested users are notified – Administrators can bulk-notify interested learners or auto-suggest them for enrolment

What Learners See

When viewing an Unscheduled Event, learners see:

• Event title, description, and details

• An "I'm Interested" button (instead of "Enrol")

• Once registered, they see "Interested" status and can withdraw if they change their mind

What Administrators See

Administrators managing an Unscheduled Event can:

• View a complete list of interested users with registration dates

• Filter and search the interested users list

• Send bulk notifications to all or selected interested users

• Export the interested users list to CSV

• When scheduling sessions, interested users are auto-suggested for batch enrolment

Pre-requisites

Feature Requirements

• Events feature must be enabled for your company

• The event must be created as an Unscheduled event type

Role Requirements

Quick Start Guide

Creating an Unscheduled Event

1. Navigate to Manage → Events in the sidebar

2. Click New Event

3. Enter your event title, description, and image

4. Under Event Type, select Unscheduled

5. Configure visibility settings

6. Click Save

Registering Interest (Learner View)

1. Navigate to the event page

2. Click I'm Interested

3. You'll receive confirmation that your interest has been registered

4. You'll be notified when sessions become available

Managing Interested Users

1. Open your Unscheduled Event

2. Click the Interested tab to view all registered users

3. Use filters to narrow down the list by date or name

4. Select users and click Notify to send a message

5. Click Export to download the list as a CSV

Converting Interest to Enrolments

1. Add sessions to your Unscheduled Event (this changes it to a scheduled event)

2. When batch enrolling learners, interested users appear as suggestions

3. Select the interested users you wish to enrol

4. Complete the enrolment process

FAQs

Can a learner withdraw their interest?
Yes, learners can click "Remove Interest" at any time before sessions are scheduled.

Do interested users automatically get enrolled when sessions are added?
No, interest doesn't automatically convert to enrolment. Administrators must manually enrol interested users or the users can self-enrol once sessions are available.

Can I notify just some of the interested users?
Yes, you can select specific users from the interested list and send notifications only to them.

What happens to the interest list when sessions are added?
The interest list remains accessible for reference. Interested users don't lose their status, but they'll need to enrol in sessions to attend.

Can managers see who from their team is interested?
Yes, managers with access to the interested users list can see their direct reports who have registered interest.

Is there a limit to how many users can register interest?
No, there's no limit on the number of users who can express interest in an event.

Can I export the interested users list?
Yes, administrators can export the list to CSV for external tracking or communication.

Troubleshooting