Session Specific Details

Overview

Session Specific Details allow you to add unique information to individual sessions within an event. This "Details" field is perfect for session-specific instructions, room information, what to bring, or any other information that differs between sessions.

The details you add are included in reminder emails, ensuring enrolled learners have all the information they need before attending.

Functionality Breakdown

What Are Session Details?

Session details are a free-text field on each session where you can add:

Room numbers or specific locations within a venue
What to bring (laptop, notebook, ID badge)
Pre-work or preparation instructions
Parking information
Dress code
Special access instructions
Co-facilitator names
Any session-specific information

Where Session Details Appear

Location	Visibility

Location	Visibility
Session page	Visible to enrolled learners
Reminder emails	Included in all reminder notifications
Enrolment confirmation	May be included depending on settings

Session Details vs Event Description

Event Description	Session Details

Event Description	Session Details
Applies to the whole event	Specific to one session
Describes what the event is about	Provides logistical information
Same for all sessions	Can differ per session
Visible before enrolment	Primarily for enrolled learners

Pre-requisites

Role Requirements

Action	Required Roles

Action	Required Roles
View session details	Enrolled learners, Admins, Event editors
Add/edit session details	Event creator, Admin, Owner, Curator, Learning Designer

Quick Start Guide

Adding Details to a Session

Navigate to your event
Click Edit on the session you want to update
Find the Details or Session Specific Details field
Enter your information
Click Save

Example Session Details

For an in-person training session:

Room: Conference Room 3B, Second Floor
Please bring: Laptop and notebook
Parking: Use visitor parking in Lot C, collect a pass from reception
Lunch will be provided - please notify us of dietary requirements

For a virtual session:

Please join 5 minutes early to test your audio/video
Have your project examples ready to share
Breakout rooms will be used for group exercises

For a workshop with multiple facilitators:

Lead facilitator: Sarah Johnson
Co-facilitator: Mike Chen
This session includes hands-on exercises - come prepared to participate actively

Editing Session Details

Navigate to your event
Click Edit on the session
Update the Details field
Click Save

Enrolled learners will see the updated details on the session page. If changes are significant, consider sending a manual notification.

FAQs

Are session details visible before someone enrols?
Session details are primarily designed for enrolled learners and appear on the session page after enrolment. Basic session information (date, time, location) is visible to all.

Do session details appear in reminder emails?
Yes, session details are included in reminder emails sent to enrolled learners.

Can I format the details text?
The details field typically supports plain text. Keep formatting simple for best results across email and web display.

Is there a character limit?
There may be a practical limit. Keep details concise and relevant—aim for essential information only.

Can I add different details to each session?
Yes, each session has its own details field. This is useful when sessions are at different locations or have different requirements.

What if I need to update details after people have enrolled?
Update the details in the session edit screen. Consider sending a notification if the changes are significant.

Are session details included when duplicating an event?
Yes, session details are copied when duplicating events or sessions.

Troubleshooting

Issue	Solution

Issue	Solution
Details not appearing in reminder emails	Verify details were saved on the session. Check that reminders are enabled.
Can't edit session details	Ensure you have edit permissions for the event.
Details too long for email	Keep details concise. Move lengthy information to related resources instead.
Different sessions need same details	Consider adding common information to the event description instead.
Details not visible to learners	Check the learner is enrolled in that specific session.