Managing 1-to-1 Cycles
Overview
1-to-1 Cycles are the engine that powers recurring check-ins in Learn Amp. While a 1-to-1 Template defines what your check-in looks like, a Cycle controls when and how often it's issued, who receives it, and whether information carries forward between sessions.
Understanding how to manage your cycles helps you maintain consistent check-in rhythms across your organisation.
Functionality Breakdown
A cycle defines the recurring schedule and recipients for a 1-to-1 template.
Cycle Settings Explained
Recurrence Options
Frequency | Interval | Best For |
|---|---|---|
Weekly | Every 7 days | Regular operational check-ins |
Fortnightly | Every 14 days | Balanced cadence for busy teams |
Monthly | Every month | Standard performance conversations |
Quarterly | Every 3 months | Strategic reviews, goal setting |
Annually | Every 12 months | Formal annual reviews |
Key Dates
Date | Purpose |
|---|---|
First Issue Date | When the first 1-to-1 in the cycle is created |
Reviewee Complete By | Deadline for team member to submit |
Reviewer Complete By | Deadline for manager to contribute |
Share and Finalise By | Final deadline; determines next recurrence |
⚠️ Note: Recurrence is calculated from the "Share and finalise by" date, not the first issue date.
Recipient Options
Type | Assigns To |
|---|---|
Individual | Specific users you select |
Team | All members of selected teams |
Company | Everyone in the organisation |
Additional Settings
Setting | Effect |
|---|---|
Assign to sub-teams | Includes members of child teams |
Primary team users only | Only users whose primary team matches |
Carry forward action points | Incomplete actions transfer to next cycle |
Pre-requisites
To manage cycles, you need:
Manager, HR, Admin, or Owner role
An existing 1-to-1 template to create cycles from
Role Requirements
Action | Permitted Roles |
|---|---|
Create cycle | Manager (any role), HR, Admin, Owner |
Edit cycle | Creator, HR, Admin, Owner |
Pause/resume cycle | Creator, HR, Admin, Owner |
Add recipients | Creator, HR, Admin, Owner |
Delete cycle | HR, Admin, Owner |
Quick Start Guide
Viewing Cycles
Navigate to My Development → 1-to-1s in the sidebar
Click the Cycles tab
View all active and paused cycles
Editing a Cycle
Find the cycle in the Cycles tab
Click to open cycle details
Modify settings as needed
Save changes
⚠️ Note: Some settings cannot be changed after 1-to-1s have been issued.
Pausing a Cycle
Find the cycle you want to pause
Click the three dots menu
Select Pause
Pausing prevents new 1-to-1s from being issued. Already-issued 1-to-1s remain active.
Adding Recipients to an Existing Cycle
Open the cycle
Click Add Recipients
Select individuals, teams, or the company
Choose when to issue (immediately or next occurrence)
Save
FAQs
Q: Can I change the recurrence frequency after creating a cycle?
Yes—you can change the frequency, but it will affect future occurrences only.
Q: What happens when I add a team to an existing cycle?
New team members will receive 1-to-1s on the next occurrence (or immediately if you choose).
Q: Can I have multiple cycles from the same template?
Yes—you can create different cycles for different audiences from a single template.
Q: What happens if I delete a cycle?
Deleting a cycle stops future 1-to-1s. Already-issued 1-to-1s remain but are no longer part of a recurring schedule.
Troubleshooting
Issue | Solution |
|---|---|
Cycle not issuing 1-to-1s | Check if the cycle is paused. Verify the first issue date has passed. |
Wrong recurrence date | Recurrence is based on "Share and finalise by" date, not issue date. |
Can't edit certain settings | Some settings lock after 1-to-1s are issued. Create a new cycle if needed. |
New team members not included | They'll be added on the next occurrence. Use "Issue immediately" for urgent cases. |