Linking Skills to Roles

Overview

Linking skills to roles creates a powerful connection between job expectations and development. When you associate skills with roles in Learn Amp, you define what competencies are needed for each position—and can even set required proficiency levels to establish clear benchmarks.

This enables automatic skill assignment when users are placed in roles, meaningful gap analysis comparing current skills to role requirements, and clearer career pathways showing what skills are needed for progression.

Functionality Breakdown

What Linking Skills to Roles Enables

Skill Requirements per Role

• Associate any number of skills with each role

• Set a required proficiency level for each skill (e.g., Level 3 out of 5)

• Define clear expectations for what competency looks like in each position

Automatic Skill Assignment

• When a user is assigned to a role (primary or target), the associated skills are automatically added to their profile

• This ensures everyone in a role has the relevant skills tracked without manual setup

Gap Analysis

• Users can compare their current skill levels against their role's requirements

• The Skills Gap Analysis widget highlights where development is needed

• Managers can identify training priorities based on team-wide gaps

Primary vs Target Roles

• Primary role – The user's current position; skills are auto-assigned immediately

• Target role – A future aspiration; helps users see what skills they need to develop for progression

Pre-requisites

To link skills to roles, you'll need:

• Skills feature enabled on your account

• Roles created in Company Settings

• Skills created in your skills library

Required User Roles

Quick Start Guide

Accessing Role Management

1. Click your profile image in the top navigation bar

2. Select Company Settings

3. Navigate to Learning Taxonomy → Roles

Creating a Role with Associated Skills

Step 1: Create or Edit a Role

1. Click + Add Role to create a new role, or click an existing role to edit

2. Enter the role details:

   • Name – The job title or role name

   • Description – What the role involves

   • Key responsibilities – Main duties and expectations

   • Category – Optional grouping for organisation

Step 2: Add Associated Skills

1. In the role editor, find the Associated Skills section

2. Click + Add Skill

3. Search for and select skills from your library

4. For each skill, set the required proficiency level using the dropdown

5. Repeat for all skills relevant to this role

Step 3: Save the Role

1. Review your skill associations and required levels

2. Click Save

3. The role is now ready for assignment

💡 Tip: Start with 5-10 core skills per role. Too many skills can be overwhelming for users and dilute the focus of development conversations.

Assigning Users to Roles

Option 1: Individual Assignment

1. Navigate to People in the sidebar → Individuals

2. Click on a user's profile

3. In the user details, find the Role fields

4. Set their Primary role (current position) and/or Target role (aspiration)

5. Save changes

Option 2: Via HRIS Integration

If you sync job titles from your HRIS:

1. Go to Company Settings → People

2. Enable Use Job Title to control users' Roles

3. Ensure role names match job titles from your HRIS exactly

4. When job titles sync, roles (and their skills) are assigned automatically

Option 3: Bulk Import

Roles can be assigned via CSV import when updating user data in bulk.

Setting Required Skill Levels

When associating skills with roles, you can specify the expected proficiency:

1. For each skill on a role, click the level dropdown

2. Select the required level (e.g., Level 3 – Competent)

3. This level becomes the benchmark for gap analysis

⚠️ Warning: If you change required levels after users are assigned, their gap analysis will update accordingly. Communicate changes to affected users.

FAQs

Q: What happens when I assign a user to a role?
The skills associated with that role are automatically added to the user's profile. If the user already has those skills, nothing changes—existing ratings are preserved.

Q: Do users automatically get ratings when skills are auto-assigned?
No. Skills are added to the profile, but ratings must be set separately by the user (self-rating) or their manager.

Q: Can a user have multiple roles?
Users can have one primary role (their current position) and one target role (their career aspiration). Both can have associated skills.

Q: What's the difference between primary and target roles?
Primary role represents the user's current job—its skills are assigned as "what you need now". Target role represents where they want to go—its skills show "what you need to develop".

Q: Can I import roles with skills in bulk?
Yes. Use the Roles CSV import to create roles with associated skills. Include skill names and required levels in your import file.

Q: What if I remove a skill from a role?
Users who already have that skill keep it on their profile. Removing a skill from a role only affects future assignments and gap analysis.

Q: How do required levels work with gap analysis?
The Skills Gap Analysis compares the user's current rating against the required level. Skills where the user's rating is below the required level are highlighted as gaps.

Troubleshooting