Visible to Sub-teams

Overview

Visible to Sub-teams is a visibility setting that allows events to be shared with child teams of selected teams. When enabled, if you make an event visible to a parent team, all its sub-teams automatically gain access too.

This powerful feature simplifies visibility management for organisations with hierarchical team structures, ensuring learning opportunities reach everyone who needs them.

Functionality Breakdown

How Sub-team Visibility Works

Example Scenario

Team Structure:

• Sales (parent)

  • UK Sales (sub-team)

  • US Sales (sub-team)

  • APAC Sales (sub-team)

With "Visible to Sub-teams" enabled:
Selecting "Sales" makes the event visible to Sales, UK Sales, US Sales, and APAC Sales.

With "Visible to Sub-teams" disabled:
Selecting "Sales" makes the event visible ONLY to Sales. Sub-teams don't have access.

Pre-requisites

Feature Requirements

• Your company must have team hierarchies configured

• Teams must have parent/child relationships set up

Role Requirements

Quick Start Guide

Enabling Sub-team Visibility

1. Navigate to Manage → Events in the sidebar

2. Create a new event or edit an existing one

3. Find the Visibility section

4. Select Selected teams or similar option

5. Choose your parent team(s)

6. Enable Include sub-teams or Visible to sub-teams

7. Save the event

Checking Current Visibility

1. Edit the event

2. Review the Visibility section

3. Note which teams are selected

4. Check if sub-team visibility is enabled

5. The effective audience includes all selected teams plus their sub-teams (if enabled)

FAQs

Does this affect enrolment permissions?
Visibility controls who can see the event. Enrolment permissions are configured separately and may have their own team-based rules.

What if a user is in multiple teams?
They only need to be in one team (or sub-team) that has visibility to see the event.

Can I exclude specific sub-teams?
Currently, it's all-or-nothing. To exclude specific sub-teams, disable sub-team visibility and manually select only the teams you want.

Does this work with deeply nested teams?
Yes, sub-team visibility cascades through all levels of the hierarchy.

What happens if team structure changes?
Visibility updates automatically when teams are reorganised. New sub-teams inherit visibility from their parent.

Can I see which sub-teams have visibility?
The interface typically shows the parent team. Sub-teams are included implicitly when the setting is enabled.

Troubleshooting