Go Live Date for Events

Overview

Go Live Date allows you to schedule when an event becomes visible to learners. Instead of publishing immediately, you can set a future date when the event will automatically appear in the catalogue, giving you time to prepare marketing materials, coordinate with stakeholders, or align with company announcements.

Think of it as scheduled publishing for your events.

Functionality Breakdown

How Go Live Date Works

1. Create your event as draft or published

2. Set the Go Live Date to a future date/time

3. Event remains hidden from learners until that date

4. At the scheduled time, the event becomes visible automatically

5. Learners can then discover and enrol in the event

Visibility States

What Happens at Go Live

• Event appears in the catalogue

• Event shows in search results

• Event becomes available in carousels and recommendations

• Notifications can be triggered (if configured)

• Learners can begin enrolling

Pre-requisites

Role Requirements

Quick Start Guide

Setting a Go Live Date

1. Navigate to Manage → Events in the sidebar

2. Create a new event or edit an existing one

3. Find the Publishing or Visibility section

4. Look for Go Live Date or Scheduled Publishing

5. Select your desired date and time

6. Save and publish the event

The event will remain hidden from learners until the Go Live Date.

Checking Go Live Status

1. View your event in the management area

2. Look for the Go Live Date indicator

3. If the date is in the future, learners cannot yet see it

4. If the date has passed or isn't set, the event is visible

Removing a Go Live Date

1. Edit the event

2. Clear the Go Live Date field

3. Save the event

4. The event becomes visible immediately (if published)

FAQs

What timezone is Go Live based on?
Go Live Date uses your company's default timezone.

Can I change the Go Live Date after setting it?
Yes, you can edit or remove the Go Live Date at any time before it passes.

Does Go Live Date affect event sessions?
The event becomes visible at Go Live. Session dates are independent—you can have sessions before or after the Go Live Date.

What if Go Live is after a session starts?
Learners won't see the event until Go Live, so they may miss earlier sessions. Plan accordingly.

Can I schedule announcements for Go Live?
External notifications (Slack/Teams) will trigger when the event goes live, assuming visibility is set to Entire Company.

Does Go Live work with draft events?
No, the event must be published. Draft events are never visible to learners regardless of Go Live Date.

Can managers see events before Go Live?
Managers without admin/curator roles cannot see events before Go Live.

Troubleshooting